Page updated June 21, 2021
Starting May 12, 2021, every Californian 12 and up is eligible for vaccination. Read more.
Before Coming to Campus
All members of the Pacific Community will be required to complete an updated online training course. Link will be provided soon.
Daily Health Screening
Employees are encouraged to conduct a daily self-screening to assess their risk of being COVID-19 positive or being exposed to another person who is COVID-19 positive.
COVID-19 Vaccination Information for Employees
Unvaccinated individuals will be required to adhere to social distancing practices.
To practice social distancing:
- Stay at least 6 feet from other people
- Do not assemble in groups and avoid large gatherings
If you have been fully vaccinated at one of Pacific’s COVID-19 vaccine clinics, we already have recorded this information in the university’s secure medical records system. You do not need to do anything at this time.
If you have been fully vaccinated somewhere other than one of Pacific’s vaccination clinics, we ask that you upload a scan or image of your completed vaccination card to the University of the Pacific Health Portal. All information is confidential and protected under HIPAA guidelines.
Visit Pacific’s Vaccination Resource Page for resources on finding a vaccination site.
Fully Vaccinated is defined as:
- 2 weeks after a second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or
- 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine
If an individual does not meet these requirements, they are NOT fully vaccinated. All precautions provided by the CDC should be followed until fully vaccinated.
Testing Information for Employees
The university will continue to follow state and county surveillance testing guidelines that will vary depending on academic programs, on-campus residency, and COVID-19 activity in the campus’ county. Vaccinated individuals will no longer be expected to participate in surveillance testing unless symptomatic.
As part of social distancing and safe practices, building entrances and exits, hallways and other spaces will be altered to reduce density and bi-directional traffic, following these guidelines. Users of university spaces should follow these guidelines and other health practices pertaining to movement and sharing of facilities.
All faculty, staff and students, as well as university visitors, must wear face coverings when entering and exiting buildings, and while moving in, around and through buildings. Maintain 6 feet of distance from others while moving through buildings if possible. Signs and posters will clearly indicate routes; follow traffic flow indicated by all signage through building entrances, exits, elevators and common areas.
In an emergency, exit the nearest door to your area.
Most elevators are designated for one rider at a time; use the stairs whenever possible. When using the elevator, wear a face covering and use your elbow, if possible, to press buttons (avoid touching the elevator buttons with exposed hands/fingers). Wash hands or use alcohol-based hand sanitizers upon departing the elevator.
Use of multi-stall restrooms will be limited based on size to ensure at least 6 feet of distance between individuals. Wash hands thoroughly after using the restroom to reduce the potential transmission of the virus.
Communal use of breakrooms will be limited based on size to ensure at least 6 feet of distance between individuals. Thus, a very small breakroom may only accommodate one person at a time. Wash hands thoroughly and follow cleaning requirements after use of a breakroom or its facilities to reduce the potential transmission of the virus.
This document is intended to assist in determining which university-related travel may be approved. It is based on the most current CDC guidelines as of April 22, 2021. Travel restrictions are impacted by location, current levels of COVID-19 at the visited location and at the campus location and vaccinated or unvaccinated status. These guidelines are subject to change based on local, state and federal public health regulations and guidelines. These guidelines do not replace existing university travel policies but provide guidance to assist programs in responding to travel requests during the COVID-19 pandemic. Always follow any state, territorial, or local health department rules regarding travelers since these may differ even within the United States. The CDC has a travel planner to assist in finding local requirements.
Fully vaccinated individuals may travel within the United States if approved by their supervisor, manager, program director, department chair, or dean. They are not required to quarantine or have a COVID-19 test upon return unless it is part of an existing testing or quarantine policy (e.g., testing at the beginning of an academic term for all people coming to campus).
People who are not fully vaccinated should delay travel until they have had a chance to complete vaccination and wait until two weeks after their final vaccine injection to travel. If unvaccinated individuals must travel, the following precautions should be followed:
- Get tested with a PCR test 1-3 days before the trip.
- During travel, wear a mask over both the nose and mouth and maintain at least 6 feet of personal distance from others who are not traveling with you.
- Wash hands with soap and water for at least 20 seconds often, or when soap and water is not available, use an alcohol-based hand rub with at least 60% alcohol.
- Get tested 3 – 5 days after travel and quarantine for 7 days at home, even if your test is negative.
- If you don’t get tested after travel, quarantine at home for 10 days after return from travel.
All travel must be approved in advance according to the school, program, or unit policies.
Most nonessential international travel is discouraged at this time. The CDC had identified 4 levels of risk ranked from 1 (low) to 4 (high). See current risk levels for all destinations. People requesting university-related travel to countries with level 4 warning should delay travel until conditions improve. People requesting travel to countries with level 3 warning should also delay travel until conditions improve, but consideration can be given to the nature of the travel, the locations within the country where the person will spend time, since it may be a regional concern rather than a country-wide concern. All international travelers are strongly encouraged to enroll in the U.S. State Department Smart Traveler Enrollment Program (STEP) found at Smart Traveler Enrollment Program (state.gov). STEP is a free service to allow U.S. citizens and nationals traveling and living abroad to enroll their trip with the nearest U.S. Embassy or Consulate.
Before undertaking any international travel, travelers should check the information regarding any country-specific requirements. Some may require testing, quarantine, or both. The U.S. State Department provides information at COVID-19 Country Specific Information (state.gov).
Upon return to the US, for people who do travel internationally and have been fully vaccinated, they should have a viral test 3-5 days after travel, and isolate if the test is positive. There may be additional state and local recommendations that should be followed. This is required even if it is not university-related travel.
For people who do travel internationally and have not been fully vaccinated they should have a PCR test 3-5 days after travel and stay home to self-quarantine for a full 7 days after travel. If they do not get tested, they should quarantine at home for a full 10 days after travel.
For both vaccinated and unvaccinated individuals there may be additional state and local recommendations that should be followed. This is required even if it is not university-related travel.
CDC: After International Travel | CDC Updated May 3, 2021
CDC: Travel | CDC Updated April 2, 2021
These requirements apply to Contractors, Consultants and Vendors who provide services on the University of the Pacific Stockton and Sacramento campuses and/or in University-owned or leased buildings (“University Property”).
These requirements do not apply to long term temporary agency staff, who must follow all University policies when working under the direction of a University employee.
All University Contractors, Consultants and Vendors who provide services on campus or in University Property must comply with the California Department of Health, County Health Departments and California OSHA guidelines and any additional requirements and instructions provided by the University Representative with oversight responsibility over their engagement (the “University Representative”).
Contractors, Consultants and Vendors must also comply with the following University requirements:
- A face covering that complies with CDC guidelines must be worn in accordance with the University's Health and Safety Plan (PDF). There are no exceptions to this policy for employees, workers, agents, third parties and all other individuals for whom a Contractor or Vendor is responsible when working on University Property.
- Social distancing practices must be followed at all times. Activities that do not allow for social distancing must be reviewed and approved by the University Representative. Approval to conduct work with a University employee or student that does not allow for social distancing must be reviewed and approved (if appropriate) through the University’s Enterprise Risk Management Department Work within 6 feet of other Contractor/Consultant/Vendor employees, workers, agents, third parties, and all other individuals for whom the Contractor/Consultant/Vendor is responsible should be reviewed and approved by the University Representative.
- The Contractor/Consultant/Vendor must each day document names of all employees, workers, visitors, third parties, and all other individuals present on the University work site for whom the Contractor/Consultant/Vendor is responsible.
- The Contractor/Consultant/Vendor must obtain University approval from the University Representative to use shared spaces outside of the work site. These shared spaces include areas outside the project/work limits occupied by both the public and Contractor/Consultant/Vendor workers. This approval may require that the Contractor/Consultant/Vendor be responsible for cleaning/sanitization of such shared spaces.
- Contractors, Consultants and Vendors who provide services on university property must notify, within 24 hours, Enterprise Risk Management if an employee, worker, visitor, third party, or any other individual for whom the Contractor/Consultant/Vendor is responsible and who was at the work site tests positive for COVID-19 or leaves University work site due to symptoms that could be associated with COVID-19.
- If an employee, worker, visitor, third party, or any other individual for whom the Contractor/Consultant/ Vendor is responsible, tests positive for COVID-19 and has been on University Property within 48 hours prior to onset of symptoms, or date of positive test the Contractor/Consultant/Vendor is responsible for:
- Notifying the University Representative of the positive test.
- Providing the affected individual’s name and contact information to Enterprise Risk Management who will conduct contact tracing to identify University staff, faculty or students who may have been in close contact with the affected individual.
- Closing the work site until completion of cleaning and disinfecting all surfaces within the renovation/construction spaces that may have been touched by the individual, including break areas, elevators, stairwells, and restrooms. The Contractor/Consultant/Vendor is responsible for cleaning and disinfection or may hire a third party for cleaning and disinfection. The Contractor/Consultant/Vendor must follow CDC guidance for cleaning and disinfection and use products that are effective against the virus that causes COVID-19.
- The affected Contractor/Consultant/Vendor employee, worker, visitor, third party, or other individual for whom the Contractor/Consultant/Vendor is responsible may return to the University work site upon receipt of clearance from his/her healthcare provider or local health department. Clearance procedures must also comply with County Department of Health requirements.
- The Contractor/Consultant/Vendor must submit documentation to the University Representative stating that the affected individual has been cleared to return to work by whom. Please do not submit confidential medical information.
- Contractor/Consultant/Vendor employees, workers, visitors, and other parties for whom the Contractor/Consultant/Vendor is responsible must be provided with a means to review these requirements. The attached fact sheet has been developed to assist Contractor/Consultant/Vendor with communication of these requirements to limit transmission of COVID-19 when working on University Property.
Vendor/Contractors who refuse to comply with applicable requirements will not be permitted on our campuses. Managers who invite vendors/contractors on to campus are responsible to ensure protocols are followed and will enforce protocols as needed. Please email questions to firstname.lastname@example.org.
The progressive discipline of individuals who refuse to comply with university health and safety standards will be managed in a manner consistent with university compliance standards. Employees who refuse to comply with these requirements may be subject to discipline consistent with Human Resource policies. View the Disciplinary Action Policy for Compliance Misconduct.
Interim Policy for Remote Working Exceptions and Temporary Emergency Leave Overview
Pacific has revised its Interim Policy for Remote Working Exceptions and Temporary Emergency Leave. The updates to this interim policy address leave time for employees who are unable to work due to the effects of COVID-19 on themselves or a family member. Read more about the policy and leave times available and read more about recording leave time for payroll (Pacific ID required).