Before Coming to Campus
All members of the Pacific Community will be required to complete an online training course.
Stockton and Sacramento Campuses (use password for initial login: Welcome1!)
San Francisco Campus (Pacific login required)
Daily Health Screening
Employees are required to conduct a daily self-screening to assess their risk of being COVID-19 positive or being exposed to another person who is COVID-19 positive. The screening tool is not intended to diagnose COVID-19, but to identify possible signs of the virus and to raise awareness of wellness. This daily screening includes questions about symptoms such as a fever or cough, travel history or contact with someone who is COVID-19 positive. If any questions are answered in the affirmative, the student or employee will receive an email or text with further instructions. If all questions are answered negative for risk, the application generates a “You Pass” + QRR email for Sacramento and Stockton.
For the San Francisco campus ONLY, the application generates a bar code for entrance to the building if all questions are answered as negative for risk. Automated temperature screening kiosks are in place to measure the temperature of all individuals entering the building.
Conduct my daily health screen
You can also download and screen through the Pacific App
Testing information for employees
This testing protocol was developed with employees who regularly interact with students on campus in mind. Employees on campus are referred to their healthcare provider for COVID-19 testing and health care guidance. Rapid testing will be available to employees on campus in the designated campus locations once available.
On Campus three days or more a week:
Once available, rapid test kits will be provided to faculty and staff for weekly use.
- Rapid testing once per week, once the test is available, at which time molecular testing will only be used for a symptomatic person or for someone who has had direct contact with a COVID+ person.
- Screening through the Pacific app before coming to campus.
Employees currently living on the Stockton or Sacramento campuses
Beginning on January 25, 2021, Pacific will implement PCR (molecular) Testing: 25% of the on-campus residential employee population per week (testing will be required once per month for each employee).
- PCR (molecular) testing is required monthly. Employees will make an appointment to get tested on campus. Employees can be tested outside of the University so long as their results are provided within the timeframe to the medical portal.
- Daily Screening through the Pacific app beginning 10 days prior to coming to campus.
Although the rise in vaccination numbers and the decline in infection rates make us hopeful for the return to our campuses this summer, it’s important that we remain vigilant in our approach to activities to ensure the health and safety of our university community.
To support your need to come to campus for activities outside of essential university functions, the COVID-19 Council has created a form for you to submit your requests for review.
Effective immediately, please use the On-campus Request Form to request approval for individual and group activities on our Stockton and Sacramento campuses that are outside of normal, essential activities.
Requests received by 3 p.m. each Friday will be reviewed by the COVID-19 Council and decisions will be sent to the requestor by close of business the following Monday. All decisions will be made in accordance with Pacific’s Health & Safety Plan and the guidelines provided by our county public health departments and the Centers for Disease Control and Prevention.
If you have any questions, please contact the COVID-19 Council at COVIDfirstname.lastname@example.org.
As part of social distancing and safe practices, building entrances and exits, hallways and other spaces will be altered to reduce density and bi-directional traffic, following these guidelines. Users of university spaces should follow these guidelines and other health practices pertaining to movement and sharing of facilities.
All faculty, staff and students, as well as university visitors, must wear face coverings when entering and exiting buildings, and while moving in, around and through buildings. Maintain 6 feet of distance from others while moving through buildings if possible. Signs and posters will clearly indicate routes; follow traffic flow indicated by all signage through building entrances, exits, elevators and common areas.
In an emergency, exit the nearest door to your area.
Most elevators are designated for one rider at a time; use the stairs whenever possible. When using the elevator, wear a face covering and use your elbow, if possible, to press buttons (avoid touching the elevator buttons with exposed hands/fingers). Wash hands or use alcohol-based hand sanitizers upon departing the elevator.
Use of multi-stall restrooms will be limited based on size to ensure at least 6 feet of distance between individuals. Wash hands thoroughly after using the restroom to reduce the potential transmission of the virus.
Communal use of breakrooms will be limited based on size to ensure at least 6 feet of distance between individuals. Thus, a very small breakroom may only accommodate one person at a time. Wash hands thoroughly and follow cleaning requirements after use of a breakroom or its facilities to reduce the potential transmission of the virus.
Consistent enforcement of social distancing in all university areas, including outdoors and within university vehicles and carts, shall be a priority. University spaces will be rearranged, modified occupancy limits signs posted, meeting spaces and common areas closed off, clear circulation patterns for high traffic and/or narrow path facilities have been identified and facility changes have been made to enable appropriate distancing including but not limited to the following:
- A limited number of laboratories are open for research, lab demos and clinical skills training. All essential work is done in areas to account for more than 6 feet of space between individuals and/or include panels and face shields if unable to ensure more than 6 feet. Occupancy is limited and time intervals are staggered. Specific clinical skills training may temporarily require closer proximity. These training situations require specific approval from the COVID-19 Council, who may seek guidance from the County Public Health Departments.
- Meeting rooms are decommissioned or repurposed until further notice.
- Circulation control procedures have been implemented. Limited foot traffic through the building and ingress and egress in one direction will help to direct the flow of individuals. All buildings display signage and floor markings to account for more than 6 feet of space between students and employees.
- Elevator occupancy has been changed to single or double use depending on the elevator footprint. Signage has been posted at elevators indicating this.
- Access to community kitchens, breakrooms or other common areas are limited. Refrigerators, microwaves and single serving coffee machines such as Keurig’s may be used if disinfected after each use. Other items such as vending machines, coffee pot machines, and other multiple use appliances will not be allowed at this time. When using these common spaces, disinfecting wipes and hand sanitizer will be available, facial coverings must be worn at all times and staggering use and restrictions on the number of people allowed in at one time will be strictly enforced.
- Shared spaces, such as game rooms and lounges will be closed. Essential shared space use will be staggered and the number of people allowed in at one time will be restricted to ensure everyone can stay at least six feet apart. Revised occupancy limit signs are posted on each room and essential spaces will be cleaned and disinfected between use by the users and depending upon the extent of cleaning needed by Facilities.
As appropriate, staff schedules, duties and work location will be adjusted to reduce the necessity of face-to-face interactions that violate social distancing requirements, including:
- Supervisors may stagger work shifts as needed.
- Supervisors may downsize operations and/or cross train employees as needed.
- Supervisors may allow employees to work remotely, subject to operational requirements.
- If absolutely necessary in-person meetings in private offices will be limited to a maximum of two people who must be six feet apart to ensure adequate distance can be maintained. Telephonic and/or electronic meetings are preferred.
- Employees will be encouraged to continue using distance technology platforms (phone/ conference calls/Zoom, etc.) to host meetings, even when on campus.
- In person meetings with external parties, especially with individuals who are not from the local geographic area (e.g., community, town, city, or county), are not allowed at this time. Meetings should continue to be held via telephonic or electronic platforms.
In areas where social distancing is not achievable, such as open office spaces, reception desks, cashiers and other high traffic areas, physical barriers have been installed.
Travel restrictions fluctuate depending upon the infection rate and the healthcare capacity and are guided by local, regional, county and state restrictions.
The university travel protocols are intended to align with Centers for Disease Control and Prevention (CDC), state, county and local guidelines to ensure the health and safety of students, and employees. They are subject to change and should not circumvent federal, state, county or local health and safety restrictions or orders.
These protocols do not restrict travel for personal reasons. However, consistent with current public health travel advisories, all persons returning to or arriving in California from another state must self-quarantine for 10 days from their last day of travel, unless that travel falls into the category described by the California Department of Health as “Essential Travel.” All air passengers coming to the United States, including U.S. citizens, are required to have a negative COVID-19 test result or documentation of recovery from COVID-19 before they board a flight to the United States.
All business-related travel is restricted to essential university business and must comply with all local, county, state and federal guidelines. In-state essential business travel plans should be reviewed and approved by the employee's supervisor with signoff from the appropriate dean, vice president or their designee. The number of individuals from any given unit attending any in-person event/meeting/conference should be limited.
"Essential travel” includes: work and study, critical infrastructure support, economic services and supply chains, health, immediate medical care, and safety and security.” All employees and students returning from travel outside of the state of California or any international location will be required to quarantine for 14 days prior to returning to campus.
The following business travel protocols for in state travel are recommended:
- Travel via automobile with a single occupant/driver is encouraged as the preferred method of travel.
- Where group travel is required, travel via private van or bus is allowed with one passenger per row. All passengers and the driver should wear face coverings.
- Travel by public bus, plane and train are discouraged.
- In reviewing business travel proposals, supervisors should take into account whether the venue for in-person events will support social distancing and other health practices associated with the pandemic.
To reduce the necessity of business travel, use alternatives to in-person events such as webinars and virtual meetings via Zoom, MS Teams and WebEx.
Visitors and guests are discouraged and are not allowed in university buildings unless receiving clinical care. Any visitor or guest must follow the university’s health and safety protocol and have the approval of the appropriate dean or vice president. Visitors and guests who refuse to comply will be removed from our campuses.
These requirements apply to Contractors, Consultants and Vendors who provide services on the University of the Pacific Stockton and Sacramento campuses and/or in University-owned or leased buildings (“University Property”).
These requirements do not apply to long term temporary agency staff, who must follow all University policies when working under the direction of a University employee.
All University Contractors, Consultants and Vendors who provide services on campus or in University Property must comply with the California Department of Health, County Health Departments and California OSHA guidelines and any additional requirements and instructions provided by the University Representative with oversight responsibility over their engagement (the “University Representative”).
Contractors, Consultants and Vendors must also comply with the following University requirements:
- A face covering that complies with CDC guidelines must be worn in accordance with the University's Health and Safety Plan (PDF). There are no exceptions to this policy for employees, workers, agents, third parties and all other individuals for whom a Contractor or Vendor is responsible when working on University Property.
- Social distancing practices must be followed at all times. Activities that do not allow for social distancing must be reviewed and approved by the University Representative. Approval to conduct work with a University employee or student that does not allow for social distancing must be reviewed and approved (if appropriate) through the University’s Enterprise Risk Management Department Work within 6 feet of other Contractor/Consultant/Vendor employees, workers, agents, third parties, and all other individuals for whom the Contractor/Consultant/Vendor is responsible should be reviewed and approved by the University Representative.
- The Contractor/Consultant/Vendor must each day document names of all employees, workers, visitors, third parties, and all other individuals present on the University work site for whom the Contractor/Consultant/Vendor is responsible.
- The Contractor/Consultant/Vendor must obtain University approval from the University Representative to use shared spaces outside of the work site. These shared spaces include areas outside the project/work limits occupied by both the public and Contractor/Consultant/Vendor workers. This approval may require that the Contractor/Consultant/Vendor be responsible for cleaning/sanitization of such shared spaces.
- Contractors, Consultants and Vendors who provide services on university property must notify, within 24 hours, Enterprise Risk Management if an employee, worker, visitor, third party, or any other individual for whom the Contractor/Consultant/Vendor is responsible and who was at the work site tests positive for COVID-19 or leaves University work site due to symptoms that could be associated with COVID-19.
- If an employee, worker, visitor, third party, or any other individual for whom the Contractor/Consultant/ Vendor is responsible, tests positive for COVID-19 and has been on University Property within 48 hours prior to onset of symptoms, or date of positive test the Contractor/Consultant/Vendor is responsible for:
- Notifying the University Representative of the positive test.
- Providing the affected individual’s name and contact information to Enterprise Risk Management who will conduct contact tracing to identify University staff, faculty or students who may have been in close contact with the affected individual.
- Closing the work site until completion of cleaning and disinfecting all surfaces within the renovation/construction spaces that may have been touched by the individual, including break areas, elevators, stairwells, and restrooms. The Contractor/Consultant/Vendor is responsible for cleaning and disinfection or may hire a third party for cleaning and disinfection. The Contractor/Consultant/Vendor must follow CDC guidance for cleaning and disinfection and use products that are effective against the virus that causes COVID-19.
- The affected Contractor/Consultant/Vendor employee, worker, visitor, third party, or other individual for whom the Contractor/Consultant/Vendor is responsible may return to the University work site upon receipt of clearance from his/her healthcare provider or local health department. Clearance procedures must also comply with County Department of Health requirements.
- The Contractor/Consultant/Vendor must submit documentation to the University Representative stating that the affected individual has been cleared to return to work by whom. Please do not submit confidential medical information.
- Contractor/Consultant/Vendor employees, workers, visitors, and other parties for whom the Contractor/Consultant/Vendor is responsible must be provided with a means to review these requirements. The attached fact sheet has been developed to assist Contractor/Consultant/Vendor with communication of these requirements to limit transmission of COVID-19 when working on University Property.
Vendor/Contractors who refuse to comply with applicable requirements will not be permitted on our campuses. Managers who invite vendors/contractors on to campus are responsible to ensure protocols are followed and will enforce protocols as needed. Please email questions to email@example.com.
The progressive discipline of individuals who refuse to comply with university health and safety standards will be managed in a manner consistent with university compliance standards. Employees who refuse to comply with these requirements may be subject to discipline consistent with Human Resource policies. View the Disciplinary Action Policy for Compliance Misconduct.
Interim Policy for Remote Working Exceptions and Temporary Emergency Leave Overview
Pacific has revised its Interim Policy for Remote Working Exceptions and Temporary Emergency Leave. The updates to this interim policy address leave time for employees who are unable to work due to the effects of COVID-19 on themselves or a family member. Read more about the policy and leave times available and read more about recording leave time for payroll (Pacific ID required).