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Fiscal year-end reminders

Here's a look ahead at the final year-end deadlines.
Jul 1, 2019

June 30 was the end of University of the Pacific's financial year. Here are the final deadlines for the fiscal year-end closing.

Wednesday, July 3

  • Deadline to submit Procard statements and receipts to Procurement Services.

Friday, July 5

  • Banner Finance will not be available due to fiscal year-end maintenance. During this time, you may not post any transactions such as requisitions, purchase orders, change orders, budget transfers, journal entries and invoices. Cashiering operations are not affected by this maintenance. Please contact Audrey George, Associate Controller at ageorge@pacific.edu or 209.946.7368 if you have any questions.
  • Deadline to complete June uploads for FAMIS, Pacific Print, bookstore, etc.

Monday, July 8

  • Deadline to submit FY19 paperwork for:
    • Receiving reports (purchase order purchases).
    • Journal entries (including 3-part 8500 JE/BT process).
    • Fiscal year-end accruals.
    • Authorizations for payment.

Tuesday, July 9–Thursday, July 11

  • Procurement Services will be closed for FY19 year-end processing.

Tuesday, July 9–Friday, July 12

  • Accounts Payable and Financial Reporting will be closed for FY19 year-end processing.

Wednesday, July 10

  • The final payroll affecting FY19 posts in Banner Finance—automatically splitting expenses across the fiscal years.

Friday, July 12

  • Final day departments may enter FY19 online budget transfers.
  • Banner Finance will not be available due to fiscal year-end maintenance. During this time, you may not post any transactions such as requisitions, purchase orders, change orders, budget transfers, journal entries and invoices. Cashiering operations are not affected by this maintenance. Please contact Audrey George, Associate Controller at ageorge@pacific.edu or 209.946.7368 if you have any questions.

Monday, July 15

  • Deadline to submit budget transfer requests to University Budget Office.

Friday, July 26

  • Deadline to submit FY19 paperwork for:
    • Fundraising special events templates due to Financial Reporting.
    • Unrelated business income surveys due to Financial Reporting.
    • Private Business Use (PBU) questionnaires due to Treasury.

The Fiscal Year-End Closing Memo can be found on the Controller's Office Forms, Policies and Procedures web page under the "Controller's Office" heading.

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